The London Notary is a trading name of London Notary Limited, a limited company with Company Number 17362603. London Notary Limited is registered with the Information Commissioner’s Office (ICO) as a data controller.

If you have any questions about this privacy notice, please contact us at romi@thelondonnotary.co.uk.

Personal data means any information relating to an identified or identifiable natural person. This may include your name, address, email address, phone number, and identification documents. It may also include special categories of personal data such as information about your nationality, health or other sensitive matters where these are relevant to the notarial act being performed.

We will only process your personal data in accordance with applicable law for the following purposes:

• Responding to your enquiries and communications
• Providing notarial and associated services
• Verifying your identity and carrying out client due diligence
• Arranging legalisation and working with third party suppliers such as couriers and translators
• Maintaining our notarial register and records as required by the Notaries Practice Rules 2019
• Complying with our legal and regulatory obligations

The legal basis for our processing of your personal data will typically include:

• Performance of a contract with you
• Compliance with a legal obligation to which we are subject
• Our legitimate interests in providing a professional notarial service
• Your consent, where applicable

We may disclose your personal data to third parties where necessary to provide our services, including couriers, translators, legalisation agents, the Foreign, Commonwealth and Development Office (FCDO), embassies and consulates. We will only share your data to the extent necessary for the purpose for which it was collected.

We may transfer your personal data to foreign organisations such as embassies and consulates located outside the United Kingdom where this is necessary in connection with the notarial services we are providing. Where we transfer personal data to private organisations abroad we will ensure that appropriate safeguards are in place.

Your personal data will be retained for as long as is necessary for the purposes for which it was collected or as required by law. The Notaries Practice Rules 2019 require that notarial acts in the public form are preserved permanently. Records of acts not in public form must be preserved for a minimum period of 12 years.

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. Please be aware that the transmission of information via the internet is never completely secure and we cannot guarantee the security of information transmitted to us electronically.

Our website uses strictly necessary cookies to enable the website to function. We do not use advertising or tracking cookies. By continuing to use our website you consent to the use of strictly necessary cookies.

You can set your browser to notify you when you receive a cookie and to decline cookies if you wish, although this may affect the functionality of the website.

Under UK GDPR you have the following rights in relation to your personal data:

• The right to access your personal data
• The right to rectification of inaccurate data
• The right to erasure in certain circumstances
• The right to restrict processing
• The right to data portability
• The right to object to processing
• The right to withdraw consent at any time

To exercise any of these rights please contact us at romi@thelondonnotary.co.uk.

We are committed to the responsible use of artificial intelligence and digital technology in our practice. Our approach is guided by the following principles:

If you have any questions or concerns about how we handle your personal data please contact us at romi@thelondonnotary.co.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):